Booking your class visit
Our tips to enjoy your class visit to the National Portrait Gallery
Book in advance
Please book before you visit with us even when self-directing. Get in touch as early as possible to ensure we can accommodate your class. A minimum of one month's notice is required. Please refer to the booking checklist to ensure you have all the correct information to hand when making a booking. Please check within your school that the date you book for is the correct date for your visit as cancellation fees apply from the point of booking.
To book please telephone the Learning Department on 020 7312 2483 with the following information:
- Preferred date and time of your visit and a range of possible alternatives
- The number of pupils/ students and accompanying adults (a ratio of at least 1:10 is required)
- The session and/or gallery rooms you require and the topics you are studying
- The age range and ability of your pupils and any with special educational needs.
- You will need to speak to a member of the booking team before your booking can be confirmed.
We are taking bookings for the 2017/2018 academic year from 10 July 2017.
Number of visits
Due to the popularity of our programmes, we can provide each school with three taught sessions for different classes each term.
Join our freelance team for educator-led sessions in the gallery spaces or hands-on workshops. Book from our suggested sessions. Taught sessions led by our team of educators are available Monday to Friday during school term time
To run your own session, please contact us to book the relevant Gallery rooms you wish to visit. Please note if you book a ‘General’ self-directed visit - that does not state any specific areas of the Gallery - at particularly busy times your group may be asked to move on from certain areas of the Gallery to ease crowding. If you wish to visit the popular Tudor Galleries please state at the time of booking.
Admission to the Gallery is free. All taught sessions are free, unless otherwise noted. Some temporary exhibitions have an admission cost. Please ask when you book for special discount rates to exhibitions for pre-booked classes.
In the Galleries
Guidelines are sent when you book - please read and discuss these with your group. Group leaders are responsible for the behaviour of their classes during the visit.
Please note we have no parking or lunchroom facilities. Our booking team can advise you on alternatives.
Cancellations, non-attendance and change of booking date charges
We charge the following for cancellation, non-attendance or change of booking date: Please notecharges apply with immediate effect at point of booking.
Free schools sessions
£100 cancellation, non-attendance or change of booking date for sessions up to 90 minutes
£150 cancellation,non-attendance or change of booking date for all other events and workshops
Charged schools sessions
All charged sessions are non-refundable. A cancellation, change of booking date or non-attendance fee of £150 or the total cost of your booking (whichever is greater) will be applied.
Teacher Twilight Events
£20 per head cancellation and non-attendance charges apply. The Gallery is pleased to be able to offer Teacher Twilight events for free. Please note that to cover costs there is charge of £20 per head for no shows or cancellations made after 10am the Monday before the event. We will be able to offer spaces to those on the waiting list.
Teacher CPD Workshops
All charged teacher CPD workshops are non-refundable. A cancellation, change of booking date or non-attendance fee of £150 or the total cost of your booking (whichever is greater) will be applied.
For further information on planning your visit at the Gallery please see our Planning your visit – FAQ page
Book your group visit
020 7312 2483
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