Booking your class visit

Our tips to enjoy your class visit to the National Portrait Gallery

Book in advance

Please book before you visit with us even when self-directing. Get in touch as early as possible to ensure we can accommodate your class. A minimum of one month's notice is required. Please refer to the booking checklist to ensure you have all the correct information to hand when making a booking. Please check within your school that the date you book for is the correct date for your visit as cancellation fees apply from the point of booking.

To book please telephone the Learning Department on 020 7312 2483 with the following information:

  • Preferred date and time of your visit and a range of possible alternatives
  • The number of pupils/ students and accompanying adults (a ratio of at least 1:10 is required)
  • The session and/or gallery rooms you require and the topics you are studying
  • The age range and ability of your pupils and any with special educational needs.
  • You will need to speak to a member of the booking team before your booking can be confirmed.

Booking availability
We are taking bookings for the 2016/2017 academic year from 28 June 2016.

Number of visits
Due to the popularity of our programmes, we can provide each school with three taught sessions for different classes each term.

Taught sessions
Join our freelance team for educator-led sessions in the gallery spaces or hands-on workshops. Book from our suggested sessions. Taught sessions led by our team of educators are available Monday to Friday during school term time

Self-directed visits
To run your own session, please contact us to book the relevant Gallery rooms you wish to visit. Please note if you book a ‘General’ self-directed visit - that does not state any specific areas of the Gallery - at particularly busy times your group may be asked to move on from certain areas of the Gallery to ease crowding. If you wish to visit the popular Tudor Galleries please state at the time of booking.

Admission charges
Admission to the Gallery is free. All taught sessions are free, unless otherwise noted. Some temporary exhibitions have an admission cost.  Please ask when you book for special discount rates to exhibitions for pre-booked classes.

In the Galleries
Guidelines are sent when you book - please read and discuss these with your group. Group leaders are responsible for the behaviour of their classes during the visit.

Facilities
Please note we have no parking or lunchroom facilities. Our booking team can advise you on alternatives.

Cancellations, non-attendance and change of booking date charges
We charge the following for cancellation, non-attendance or change of booking date: Please notecharges apply with immediate effect at point of booking.

Free schools sessions
£100 cancellation, non-attendance or change of booking date for sessions up to 90 minutes
£150 cancellation,non-attendance or change of booking date for all other events and workshops

Charged schools sessions
All charged sessions are non-refundable. A cancellation, change of booking date or non-attendance fee of £150 or the total cost of your booking (whichever is greater) will be applied.

For further information on planning your visit at the Gallery please see our Planning your visit – FAQ page


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