Risk Assessment

EDUCATIONAL VISITS - HEALTH & SAFETY INFORMATION

HEALTH & SAFETY WELFARE POLICY STATEMENT
The Trustees of the National Portrait Gallery, acknowledge their responsibility for, and their commitment to, a management policy that ensures matters relating to health, safety and welfare for visitors, including educational parties of school children, will receive due priority for action at all times.  The National Portrait Gallery accept responsibility for the health and safety of visitors, especially educational parties, visiting our premises and we maintain the buildings in accordance with our statutory responsibilities in order to provide a safe environment for all visitors to the Gallery.   

HEALTH & SAFETY RESPONSIBILITIES
Responsibility for the overall effectiveness of the Health and Safety Policy remains with the Director and implementation of the policy is the delegated responsibility of Heads of Department/Line Managers within their area of authority.  This includes responsibility for risk assessment, designed to eliminate or reduce potential hazards within the Galleries/public spaces to ensure conformity with current health and safety regulations, legislation, approved codes of practice and guidance. 

EDUCATIONAL PARTIES/SCHOOL VISITS
Responsibilities also rests with Organiser/Supervisors of Educational parties, especially those containing young school children to ensure, so far as is reasonably practicable, that they maintain control of their group and prevent unsafe actions or omissions that would affect the safety or health of children within their charge or to other Gallery visitors and staff. 

ACCIDENTS & FIRST AID
The Gallery has a number of trained staff volunteers appointed as First-Aiders. These first aid arrangements and facilities cover the requirements for all visitors, staff and Contractors at the Gallery.  All accidents and incidents occurring, when on National Portrait Gallery premises, to any member of the visiting party, should be reported to the accompanying Gallery representative or to the Visitor Services Assistant (uniformed staff who are patrolling the Gallery spaces).  They will contact the National Portrait Gallery's on duty First Aider who will attend the injured person and determine the treatment required. 

EMERGENCY ARRANGEMENTS 

MAIN BUILDING & ADMINISTRATION BUILDING
For evacuation purposes the Main Building and the Administration Building are treated as separate buildings. 

EMERGENCY ALARMS: 

  • Sounder alarm. Visitor’s staff trained to evacuate visitors/building.

ON HEARING A MESSAGE TO EVACUATE THE BUILDING

  • Leave the building at once, quickly and calmly, by the nearest available routes.  
  • Green signs indicate escape routes.
  • Once outside we recommend evacuating to Trafalgar Square or elsewhere. 

For false alarms, the Gallery will normally reopen within 10-20 minutes from the time of evacuation. Fire drills occur twice a year at unannounced times. 

Do not stop to collect personal belongings
Do not use lifts
Do not re-enter the building unless instructed to do so


The National Portrait Gallery 

The National Portrait Gallery has Educational Facilities for the use of pre-booked educational parties visiting the National Portrait Gallery. Access to the facility is from Charing Cross Road or Orange Street.

Educational Visits – Access & Facilities  

Most of our Educational sessions take place on all floors of the Gallery rather than necessarily in a designated educational space. Groups meet on the ground floor by the main entrance hall by the Information Desk where they will be directed by a member of Gallery Staff. 
Toilet Facilities Public toilets are located on the lower ground floor, by the Ondaatje Wing Theatre.

Cloakroom - © National Portrait Gallery, London

Cloakroom
© National Portrait Gallery, London

Group Cloakroom facilities are located at the basement level, through the Bookshop Gallery. The cloakroom is set out with pigeon holes in which coats and bags can be stored. The pigeon holes are at an easily reachable level. As it is used by all groups, all items left in the cloakroom are left at the risk of the owners. There is a code for the cloakroom door which will be issued to groups on their arrival. Regrettably, we do not have any lunch facilities for educational parties and lunch must be taken outside the Gallery premises.

Ondaatje Wing Theatre - © National Portrait Gallery, London

Ondaatje Wing Theatre
© National Portrait Gallery, London

Ondaatje Wing Theatre
All slide lectures take place in the Ondaatje Wing Theatre located on the lower ground floor. If you are using this room, it will be detailed on your visit confirmation letter. The Theatre can accommodate 153 people. It is an accessible space and contains a hearing loop.

Education studio - © National Portrait Gallery, London

Education studio
© National Portrait Gallery, London

Education Studio
Some of our workshops or activities take place in our Education Studio which is located on the lower ground floor through the Studio Gallery. If you are using this room, it will be detailed in your visit confirmation letter. This is an accessible space. Please see our groups’ risk assessment for more information. Access to all levels is provided by stairs and lifts.


National Portrait Gallery - General Risk Assessment 

The potential for health and safety risks to children and members of teaching staff in any of these areas is minimal.  As would be expected care must be taken on the stairs and all school staff must ensure that they are used in a sensible and orderly fashion especially during the mornings when several school parties of varying ages may be using the area at the same time. Provided that at all times parties are fully supervised by their individual school staff members, all National Portrait Gallery areas, including the cloakroom and eating facilities, are considered as being safe for the use intended.

Children must not be allowed to use the lift or escalator under any circumstances unless they are accompanied by an adult.

Responsibilities also rest with Organiser/Supervisors of Educational Parties, especially those containing young school children to ensure, so far as is reasonably practicable, that they maintain control of their group and prevent unsafe actions or omissions that would affect the safety or health of children within their charge or to other Gallery visitors and staff. All Organisers/Supervisors of Educational parties comprising students of under the age of 18 must ensure that members of the group are under adult supervision at all times.

Taught Groups 

Please use the Charing Cross Road entrance and register at the Information Desk in the main hall. Either a member of Visitor Services or a volunteer meet and greeter will be on hand to welcome you and put you in contact with a member of the Learning and Access department. You will then be directed to the cloakroom where you can leave your belongings, this is not a staffed area and all items are left at the owner’s risk. Toilets are located on the lower ground floor by the Ondaatje Wing Theatre. The Gallery opens at 10.00am but you must visit in accordance to your pre-booked time.

Self-directed Groups 

Please use the Charing Cross Road entrance and register at the Information Desk in the main hall. Either a member of Visitor Services or a volunteer meet and greeter will be on hand to welcome you. As a self-directed group you are responsible for leading your group and you must stick to the areas of the Gallery that you have pre-booked.

The Gallery opens at 10.00am but you must visit in accordance to your pre-booked time. Toilets are located on the lower ground floor by the Ondaatje Wing Theatre.