This year’s prize will displayed as a virtual exhibition on the National Portrait Gallery’s website, in order to reach a wide international audience and ensure that the competition is able to continue as planned during the current Coronavirus pandemic. To ensure the safety of panel members and Gallery staff, judging for the 2020 competition will be completed digitally.
1 | Photographers
1.1 Photographers must have been 18 years of age or over on 1 January 2019.
1.2 Each photographer can submit up to six photographs.
1.3 Previous first prize-winners, since and including 2008, are not eligible to enter the competition.
1.4 Entry forms and payment of entry fees must be completed by 17.00 on Tuesday 22 September 2020 (UK time).
1.5 The photographer or their representatives warrant that they are fully authorised and entitled to enter into the agreements contained in these rules, in respect of all rights in the work including ownership, copyright, moral rights, the rights of the people, names, trademarks, designs or works of art depicted in the photographs, and that no further permissions or conditions are required to deliver these agreements.
1.6 In order to ensure the safety of panel members and Gallery staff the judging of this year’s competition will take place digitally (photographers will not be required to send in their prints for physical judging). Photographers will therefore be required to upload their image(s) via the Gallery’s website at the entry form stage.
1.7 The model release form will state that the photographer has full permission to enter and reproduce an image of the person/s featured in the photograph. If a selected photograph contains an image of a minor (person under the age of 18) then photographers will be required to submit a minor release form signed by the parent or legal guardian of the minor.
1.8 The photographer or their representatives agree that the photographs submitted may be exhibited digitally as part of the Taylor Wessing Photographic Portrait Prize online exhibition.
1.9 The photographer or their representatives agree unconditionally that the National Portrait Gallery may reproduce any exhibited photographs for the purposes of marketing, promotion, discussion and education in direct connection with the Photographic Portrait Prize and exhibition, in all media worldwide including posters, postcards, the Internet (including social media) and within television documentaries, and may license these specific, limited rights to others only for the same purposes. The Gallery may also reproduce any exhibited photographs on postcards and exhibition posters, for sale via the Gallery shops. There will not be an exhibition catalogue to accompany this exhibition. The Gallery also reserves the right to reproduce selected images for core non–commercial purposes, for example in the Past Exhibitions page of the Gallery website, indefinitely, as a public record. The processes of the competition may be filmed, and entering the competition constitutes agreement for a portrait to be included in such filming, whether broadcast or not.
1.10 Photographers selected for the exhibition will need to provide the Gallery with a Tiff file of their photograph for the exhibition marketing campaign.
1.11 The photographer will be credited for the use of their work, wherever practicable, as the Photographic Portrait Prize exists in part to raise the profile of the exhibiting artists.
1.12 The photographer or their representatives agree that the Gallery is entitled to pass on the contact details of the photographer or their representatives to the exhibition sponsor, Taylor Wessing, solely for the purpose of enabling Taylor Wessing to make enquiries about purchasing or commissioning photographs from the photographer.
1.13 Employees of the National Portrait Gallery and sponsors are not eligible to enter the Prize.
1.14 No work previously submitted for the competition is eligible for resubmission.
1.16 In accordance with the GDPR and Data Protection Bill (and any subsequent reiteration of that legislation), the National Portrait Gallery will hold all personal data securely. It will only be used in the process of administering the Portrait Prize in the exercise of the Gallery’s official authority and public task, and will not be transferred to any third party. At the close of the Prize, personal data relating to the successful entrants will be retained permanently for historical research purposes in the Gallery’s Archive (in accordance with Recital 50 of the GDPR). Information about the processing of personal data and your individual rights under the GDPR can be found on the Information Commissioner’s Office (ICO) website at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/
2 / Registration and Digital Upload of Image(s)
2.1 Please note that the entire judging for this year’s competition will be completed digitally.
2.2 At registration, a digital image (or images from a series) must be uploaded onto the website.
2.3 Each image must be saved as a JPG/JPEG and be smaller than 3 MB.
2.4 Entrants whose payments cannot be cashed will be disqualified.
2.5 All debit/credit card details must be completed and the expiry date must be at least two months after the date of entry.
2.6 All entrants will be notified if their work has been selected for the online exhibition on Monday 19 October 2020.
3 | Photographs
3.1 All works entered must be the photographer’s own work.
3.2 The photographs must be portraits. ‘Portrait’ may be interpreted in its widest sense, of ‘photography concerned with portraying people with an emphasis on their identity as individuals’.
3.3 All photographs must have been taken by the entrant from life after 1 January 2019. Photographers must, if required, show proof of the date on which the photograph was taken.
3.4 Photographs can be black and white or colour.
3.5 Photographers may submit up to six individual portraits or portraits in a series. A ‘series’ may mean either a group of separate portraits around a particular theme, or a number of pictures that when shown together combine to make up a single portrait work. The judges may choose to display a series in its entirety within the online exhibition.
3.6 In producing the photograph you must comply with social distancing guidelines and legislation in the country where the photograph is taken in order to avoid putting yourself or anyone else at risk of catching or spreading Covid-19 (coronavirus). Current UK government guidelines can be found here: https://www.gov.uk/coronavirus
4 | Judging
4.1 The decision of the judges is final and no discussion or correspondence can be entered into at any time. The judges reserve the right to vary the prizes or not to make any award.
4.2 This year the entire competition is judged digitally, on an equal and anonymous basis. Judges are provided with guidelines for procedures relating to the process, the judging and any conflicts of interest.
4.3 As previously stated all entrants will be notified if their work has been selected for the online exhibition on Monday 19 October 2020. It is the Photographer’s responsibility to contact the National Portrait Gallery if s/he has not received notification by that date.