2016 Rules

The rules for entering the Prize in 2016 are below. They will be updated for the 2017 Prize when entry opens in May 2017.

1 | Photographers
1.1 Must have been 18 years of age or over on 1 January 2015.
1.2 Can submit up to six photographs.
1.3 Previous winners of the Prize, since and including 2008, are not eligible to enter the competition.
1.4 Must write their name, address, daytime telephone, email address and title of work (indicating if it is part of a series if relevant) on the back of each photograph.
1.5 The photographer or their representatives warrant that they are fully authorised and entitled to enter into the agreements contained in these rules, in respect of all rights in the work including ownership, copyright, moral rights, the rights of the people, names, trademarks, designs or works of art depicted in the photographs, and that no further permissions or conditions are required to deliver these agreements.
1.6 Photographers selected for the exhibition will be required to complete a model release form stating that they have full permission to enter and reproduce an image of the person/s featured in the photograph. If a selected photograph contains an image of a minor (person under the age of 18) then photographers will be required to submit a minor release form signed by the parent or legal guardian of the minor.
1.7 The photographer or their representatives agree that the photographs submitted may be exhibited as part of the Taylor Wessing Photographic Portrait Prize exhibition at any venue.
1.8 The photographer or their representatives agree unconditionally that the National Portrait Gallery may reproduce any exhibited photographs for the purposes of marketing, promotion, discussion and education in direct connection with the Photographic Portrait Prize and exhibition, in all media worldwide including the exhibition catalogue and subsequent publications, posters, postcards, the Internet and within television documentaries, and may license these specific, limited rights to others only for the same purposes. The Gallery also reserves the right to reproduce selected images for core non–commercial purposes, for example in the Past Exhibitions page of the Gallery website, indefinitely, as a public record. The processes of the competition may be filmed, and entering the competition constitutes agreement for a portrait to be included in such filming, whether broadcast or not.
1.9 Photographers selected for the exhibition will need to provide the Gallery with a Tiff file of their photograph for use in the catalogue and exhibition marketing campaign. This file would need to be a minimum of 350dpi, 4800 pixels on the shortest side.
1.10 The photographer will be credited for the use of their work, wherever practicable, as the Photographic Portrait Prize exists in part to raise the profile of the exhibiting artists.
1.11 The photographer or their representatives agree that the Gallery is entitled to pass on the contact details of the photographer or their representatives to the exhibition sponsor, Taylor Wessing, solely for the purpose of enabling Taylor Wessing to make enquiries about purchasing or commissioning photographs from the photographer.
1.12 The winning photographer of the John Kobal New Work Award will be commissioned to create a new portrait for the National Portrait Gallery. This commissioned photograph will be submitted to the Gallery for approval of its inclusion in the National Portrait Gallery’s Photographs Collection. The Gallery reserves the right to accept or reject the image/s.
1.13 The responsibility for damage or loss, however caused, is the responsibility of the photographer. Photographers are therefore advised to arrange adequate insurance cover against such risks. Fragile or hazardous works (for example works on glass) cannot be accepted. The sponsor, the touring venues or the National Portrait Gallery shall not be liable for any loss or damage, whether or not caused by their negligence.
1.14 Employees of the National Portrait Gallery and sponsors are not eligible to enter the Prize.

2 | Photographs
2.1 Must be the photographer’s own work
2.2 Must be portraits. ‘Portrait’ may be interpreted in its widest sense, of ‘photography concerned with portraying people with an emphasis on their identity as individuals’.
2.3 Must have been taken by the entrant from life and with a living sitter after 1 January 2015. Photographers must, if required, show proof of the date on which the photograph was taken.
2.4 Can be black and white or colour.
2.5 Must be unmounted and on paper, or other suitable surface, no larger than 1015 x 760mm and 20 kilos in weight (there are no limitations on how small a work can be). The image may be smaller than the paper size
2.6 All works must be submitted in either transparent protective sleeves (preferred) or similar transparent cover in order to protect during judging.
2.7 Photographers may submit individual portraits or portraits in series. A ‘series’ may mean either a group of separate portraits around a particular theme, or a number of pictures that when shown together combine to make up a single portrait work. The judges may choose to display a series in its entirety within the exhibition.

3 | Delivery
3.1 All photographs, whether delivered in person or by post/courier, must be received by Thursday 28 July 2016. Proof of posting will not be accepted as proof of receipt.
3.2 Entrants who deliver their photograph(s) in person during 18 – 28 July 2016 will be given receipt of entry at the time of delivery. Receipt of entries delivered by post or courier cannot be confirmed. Applicants requiring proof of delivery are advised to use a recorded delivery service.
3.3 Entrants whose payments cannot be cashed will be disqualified.
3.4 All debit/credit card details must be completed and the expiry date must be at least two months after the date of entry.
3.5 All costs incurred by postal/courier services (including customs charges and any import duties) must be paid for in advance by the photographer. The National Portrait Gallery will refuse to take delivery of any work that may incur charges to the Gallery.
3.6 The delivery/collection point address will be provided once the registration process is complete. Photos should not be delivered to the National Portrait Gallery as they will not be accepted.

4 | Delivery Dates
4.1 Delivery dates for delivering work in person, by post or by courier:
Monday 18 – Thursday28 July 2016, 09.00 – 17.00 only.
Delivery at any other time will not be accepted. The delivery point is not open at weekends.

5 | Judging
5.1 The decision of the judges is final and no discussion or correspondence can be entered into. The judges reserve the right to vary the prizes or not to make any award.
5.2 The entire competition is judged, on an equal and anonymous basis, from original prints. Judges are provided with guidelines for procedures relating to the process, the judging and any conflicts of interest.
5.3 Photographers will be notified of the judges’ decision by email or by post by the end of Wednesday 10 August 2016. It is the Photographer’s responsibility to contact the National Portrait Gallery if s/he has not received notification by that date.

6 | Collection/return – Unexhibited photographs
6.1 Unexhibited photographs may be collected in person or by courier (if arranged and paid by the Photographer) between Monday 15 August and Friday 26 August 2016, 09.00 - 17.00, excluding weekends.
6.2 Provided the photographer has included sufficient return postage in UK stamps upon delivery of their work, photographs sent from within the UK will be returned to a UK address (Please note that we are unable to organise this for international entrants). The Gallery cannot return works by post which did not arrive with sufficient postage included.
6.3 The National Portrait Gallery will not arrange courier collections on behalf of the artist or be liable for any fees associated with these.
6.4 Any works remaining at the collection point after 26 August 2016 will be disposed of without prior notice.

7 | Collection/return – Exhibited photographs
7.1 Works exhibited in the Taylor Wessing Photographic Portrait Prize 2016 exhibition and tour will be available for collection in London in person or by courier following the close of the exhibition at the final tour venue. Exhibitors will be notified of the dates by the National Portrait Gallery Exhibitions Department

For further information contact:
Taylor Wessing Photographic Portrait Prize 2016
National Portrait Gallery
St Martin’s Place
London WC2H 0HE
020 7321 6699 [email protected]
npg.org.uk/photoprize

The Taylor Wessing Photographic Portrait Prize 2016 exhibition will run at the National Portrait Gallery from 17 November 2016 to 26 February 2017.